With the increase in the use of technology, face-to-face procedures have been reduced at almost the same speed. We can download a form, fill it out and resend it, from home or the office. This process is not only carried out between individuals for contracts or registrations, private companies and the Public Administration are also increasing their online paperwork aware of the advantage that it offers both for users, who save move in person to a site, such as the companies themselves, which can classify and organize their documentation in a simpler way.
In online procedures, there is a format that has become king, PDF. The content is not altered or aesthetically unmatched depending on the type of device or program that opens the document. However, one of its main advantages is also many times its biggest drawback : the difficulty in editing it or even adding a signature in case it is a contract.
The PDF format has become generalized both among individuals and companies and even the Public Administration for its security and ease of use.
If we want to edit a PDF, there are programs on the market that help you achieve this. However, not all work the same and some do it in a simpler way but without reducing security. This is the case of PDFelement which now also offers a 50% off. In Hypertextual we explain how it works.
Sign PDFs in a simple way
The main advantage that PDFelement offers is the solution to a headache for many people: signing a PDF with a digital signature . Without having to print and re-scan later.
First of all, after downloading PDFelement, we will have to open our PDF file with this program. The next step is to go to the top menu and select the “annotate” option. In the menu that appears, we give the option to create a new signature. On this occasion, we will have two ways to digitize the signature : the first is to upload an image file with our signature, and the second way is by drawing it ourselves on the trackpad or, if we have good pulse, do it with the mouse.
Once we have loaded the signature, we return to our document and put the cursor anywhere. We select the option to load the signature and it will appear, with freedom of movement to drag it where we want it to appear.
Simpler still. To see it graphically, here are the only three steps you will need to sign a document.
The first of them, will be to click on the top option that says “sign the document”. A menu will open.
The second step will be to create a new ID that will serve us for the future every time we want to sign.
Finally, the third step will be to configure the signature style that we want. Once completed, we will have everything ready to sign our PDF documents.
If you have any questions about how to register an electronic signature or protect a document with a digital signature, take a look at this tutorial.
Not only will you be able to sign a PDF document, you will also be able to edit it, modify it or even convert it to another format such as Word or Excel.
What else can I do in a PDF
But it is not only really useful to sign. PDFelement allows you to make any kind of modification to the documents you need. It is an “all in one” solution to work with files. For example, another of its more useful functions is its conversion to other formats such as Word, Excel or even to an image file.
In the event that they send us a PDF file with several sheets, PDFelement will also let us select only the fragments or pages that interest us, cut and create a new document, allowing it to be divisible and customizable.
Scan, digitize and edit
Finally, another common situation in which PDFelement can help us is if we receive a contract or an important document on paper. If we want to digitize it, it is simple through the scanner or an image taken with our mobile phone, but until now it was impossible to edit that file later.
Thanks to the Optical Character Recognition (OCR), we will be able to convert a scanned PDF document into an editable text keeping the original format and design. This function, available only in the PRO subscription, also allows you to change the format of the text or the size of the images. In addition we will not have to worry about the language because it recognizes a large number, among which is English, French, Russian, Japanese, German or Spanish.
PDFelement is available both for Windows (a perfect alternative to Adobe) and for Mac and even for mobile phones. Although to enjoy all its functions unlimitedly it offers a paid version, we can also try the free version if we are not entirely sure. If we need a viewer and edit PDF documents for regular use, PDFelement now also offers a 50% discount for a limited time for Hypertext readers.